Seamless Transactions, Smarter Deeds Processing
DeedSync seamlessly integrates with CAMA to automate deed transactions from the Register of Deeds (ROD), eliminating manual data entry and generating major efficiency gains.
Faster Processing
Improved Accuracy
Complete Transparency
Less Stress for Everyone
We understand what's at stake.
From Complexity to Clarity—Solving the Deeds Workflow Challenge
It can be overwhelming for offices:
- Deeds processing is often a bottleneck within Assessment Offices —especially when complexity or volume increase.
- If a deed isn't processed correctly it can lead to the document being considered invalid or perhaps unenforceable so proper execution ensures the document is legally binding.
- The pressure is high details must be correct, records up to date and information shared promptly with owners, leaseholders or mortgage companies.
DeedSync seamlessly connects the Register of Deeds (ROD) with tax software, ensuring recorded instruments, including images and text, flow effortlessly to GIS mappers and transfer specialists.
That’s why we created DeedSync — this integration streamlines parcel mapping, ownership management, and editing workflows, reducing manual effort and improving accuracy and efficiency.
THE BENEFITS OF DEEDSYNc
Workflows that simply Work: From Submission to Stakeholder
DeedSync empowers your team to avoid bottlenecks, simplify Deeds Processing & gain operational insights
Automate workflows from deed submission to processing
Reduce manual data entry saving time and minimizing errors
Enhance GIS integration ensuring property records stay accurate across systems
Auto-populate instrument data whilst offering user editing capability
Accelerate processing time from weeks to hours
Eliminate paper with secure digital access to images and text
Avoid external website searches by viewing all records in a single app
- Instrument data is automatically populated within DeedSync, while still allowing users the flexibility to make necessary edits. This functionality significantly reduces the risk of errors, such as transposing numbers or letters.
- DeedSync significantly improves inter-departmental workflow and reduces processing time from weeks to hours
- DeedSync completely removes the need for paper documents as Instrument information, including both images and text, is transmitted electronically. Users can access details within the application and avoid having to access and search external Deeds or Clerk of Court websites.
The result for everyone is a smoother experience and more satisfying end result.
OUR SOLUTIONS
Intuitive & Powerful Interface
A Single Platform for Deeds, Maps, and Ownership Updates
DeedSync is a powerful function with Land Records / Tax Administration software, pulling deed information directly from the Register of Deeds, (RoD).
Once the Deeds information is received:
- Each document is reviewed and assigned to a mapper.
- The details are processed by the mapping manager or other specialists.
- If it’s a simple transfer, it moves straight to CAMA for finalization.
- If mapping modifications are required, the transaction is handled in ParcelSync for accurate updates.
User-Friendly Dashboard
- Navigate effortlessly with DeedSync’s user-friendly dashboard, designed for quick process tracking, activity management, and easy access to historical records
- Improve user performance tracking with built-in analytics
- Monitor progress effortlessly while ensuring accurate and streamlined operations
- Access images, text, and transaction info in one screen
Accelerate Workflow Processing
- Instantly import text data from recorded instruments to auto-populate values for faster, more accurate data entry
- View images and transaction details with just a click
Fully Automated Data Handling
- Choose between instant processing or scheduled nightly automation to fit your workflow.
- Eliminate manual import or export tasks as DeedSync does the work for you.
Seamless System Integration
- Access images, text, and transaction info in one screen
- Avoid accessing multiple websites or applications and re-typing data or scanning documents
Ready to eliminate the bottlenecks?
Upgrade your deed processing and workflow with DeedSync, the smarter way to manage deed data and property records.
